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I employ a foreigner

When should I submit the LDU announcement?

LDU announcement - announcement regarding foreigners employed in Lithuania.

LDU announcement is submitted:

  1. When the employer wants to employ a foreigner, who is not a citizen of the Member State of the European Union (European Economic Area, Lichtenstein, Iceland or Norway).
  2. When the employer belonging to the jurisdiction of a foreign country temporarily posts a foreigner to work in Lithuania. 
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Within what time and where does the LDU announcement need to be submitted?
  • From 4 November 2019, the LDU announcement is submitted via “Sodra” electronic servicing system. It is accessible via this address draudejai.sodra.lt.
  • The employers must submit information about the foreigner, who was employed in accordance to the employment contract, no later than on the same day when the foreigner is employed.
  • The natural person or legal entity, to whom the employee is being posted, must submit the LDU announcement no later than one workday until the start of work in Lithuania.

If after submitting the LDU announcement the provisions of Article 108 Part 2 of the Labour Code of the Republic of Lithuania applied for the posted worker and/or the duration of posted work, other conditions of posted work changes or one of the parties refuse posted work, the natural person or legal entity, to whom the employee is being posted, must within one workday from the day of posted work conditions change submitted the itemized LDU announcement.


  Important: The employers must until 15 December 2019 submit the information regarding the foreigners employed in accordance to the employment contract and foreigners temporarily posted to work in Lithuania for the period from 1 September 2019 to 3 November 2019.

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When I do not need to fill-out the LDU announcement?
  1. When the posted work does not fall in to the description indicated in Article 108 Part 1 of the Labour Code:
    1. Business travels (conferences, exhibitions, meetings, seminars etc.);
    2. Art tours (theaters, concerts, circus etc.);
    3. Sailors work.
  2. When a foreigner is the citizen of the Member State of the European Union (EEA, Lichtenstein, Iceland or Norway).
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Where I may consult about the filling-out and submission of the LDU form?

Regarding the filling-out and submission of the LDU form, the employers are consulted by:

  • Employment Office - about the foreigners employed in accordance to the employment contract;
  • State Labour Inspectorate - about the posted foreigners;
  • “Sodra” - on all other technical questions of providing the information.

 

Contact information:

  • Employment Office and “Sodra” phone numbers 1883 or +370 5 250 883;
  • State Labour Inspectorate - +370 5 213 9772.
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How to fill-out the LDU announcement?

You can download the LDU announcement form here (Lithuanian).

General Requirements:

  • The name(s) and surname of the natural person must be written in capital printed letters;
  • The data/information of the foreign company/employer is filled-out by using Latin letters;
  • Hyphens or other symbols must not be written in the non-filled-out fields;
  • A space must be left between words;
  • The fields L1-L6 are filled-out automatically for the insurers, who filled-out the proposed requisites in the settings of the electronic insurers’ servicing system. The fields L4-L6 may be itemized;
  • The LDU announcement’s registration date (date, month, year) is indicated in field 1;
  • The LDU announcement’s registration number is indicated in field 2;
  • The name and surname of the manager or authorized person are indicated in field 3;
  • The name, surname, phone number and e-mail address of the person, who filled-out the LDU announcement, are indicated in field 4;
  • The LDU announcement is submitted only electronically and signed by using a secure e-signature, which was created by a secure signature forming equipment and confirmed by a valid qualified certificate.

 

The data filled-out in the LDU announcement:

  • The name of the legal entity or name and surname of the natural person are indicated in field L1;
  • The insurer’s code is indicated in field L2;
  • The legal entity’s code is indicated in field L3. The natural person’s code of the employer-natural person, who employs a foreigner, is indicated;
  • The insurer’s address is indicated in field L4;
  • The e-mail address is indicated in field L5;
  • The phone number, which is written by adhering to the international standard of writing phone communication numbers (i.e., with the international prefix symbol “+” (plus) prior to the country code), is indicated in field L6;
  • Field AN - the line number of employees provided in the LDU announcement is filled-out automatically;
  • If the LDU announcement is filled-out for the first time, field P1 is highlighted. In the event of itemizing the submitted information, the field P2 is highlighted, in the event of deleting the information - field P3.

 

The filling-out of Part I “EMPLOYEE’S DATA” of the LDU announcement:

  • If the LDU announcement is filled-out about a foreigner working in Lithuania in accordance to the employment contract, field DS is filled-out. The employer, who is posting a worker from the Member State or a worker from another country to temporarily work in Lithuania for a period of more than 30 days or perform construction works, which are envisaged in the Law on Construction of the Republic of Lithuania, must highlight the field KD.
  • The name of the person (if the person has more than one name - all of the names are indicated) is indicated in the field A1;
  • The surname of the person is indicated in field A2;
  • The personal identification code given in the Republic of Lithuania is indicated in field A3. If the personal identification code is not given, field A4 must be filled-out, in which the number/code identifying the foreigner is indicated and field A4.1 - sex of the person;
  • The date of birth of the person is indicated in field A5;
  • The citizenship of the person is indicated in field A6 - chosen from the classificatory of countries provided in the form;
  • The country, from which the person arrived, is indicated in field A7 - chosen from the classificatory of countries provided in the form;
  • The type of personal document confirming the lawful presence of the foreigner in Lithuania, is indicated in field A8 - chosen from the classificatory provided in the form;
    • Visa-free presence (code - 01; in this case, the fields A8.1-A8.4 are not filled-out);
    • Schengen visa (code - 02);
    • National visa issued by Lithuania (code - 03);
    • National visa issued by another member state of Schengen Area (code - 04);
    • Residence Permit issued by another member state of Schengen Area (code - 05);
    • Temporary Residence Permit issued by Lithuania (code - 06);
    • Long-term Residence Permit issued by Lithuania (code - 07);
    • Residence Permit issued by another member state of the EU (code - 08);
    • Right to temporarily live in the Republic of Lithuania certificate (code - 09);
    • Right to long-term live in the Republic of Lithuania certificate (code - 10);
    • Union citizen family member’s permit for temporary residence card (code - 11);
    • Union citizen family member’s permit for long-term residence card (code -12).
  • In the field A8.1, the number of the document indicated in field A8 is indicated, in the field A8.2, the country that issued the document is indicated - chosen from the classificatory of countries provided in the form and in the fields A8.3 and A8.4, the validity period of the document is indicated.

 

The filling-out of Part II “EMPLOYMENT CONTRACT’S DATA” of the LDU announcement (filled-out, if the employment contract is concluded in Lithuania with a foreigner):

  • The type of the employment contract is indicated in field A9, chosen from the provided values classificatory;
    • Fixed-term employment contract (code - 01);
    • Open-ended employment contract (code - 02);
    • Seasonal employment contract (code - 03). If seasonal employment contract is concluded with the employee, field A9.1 is filled-out, in which the place of residence address in Lithuania of the seasonal worker is indicated.
  • Employment contract’s duration from is indicated in field A10.1 and duration to - field A10.2;
  • Duration of working time is indicated in field A11, by indicating the number of hours per week;
  • Wage in euros determined in the employment contract is indicated in field A12;
  • Person’s occupation code consisting from six numerals is indicated in field A13. The first 4 numbers of the occupation code (sub-group of occupation) are chosen from the Lithuanian occupation classificatory provided in the form. Other two last numbers are written-in from the Lithuanian occupation classificatory in accordance to the occupation chosen by the employer from the specific sub-group of occupation. If the occupation of the foreigner in accordance to the type of economic activity falls into the list of occupations, which Lithuania lacks, affirmed by the Director of the Employment Office, or falls into the list of occupations, for which high vocational qualification is necessary and the employees of which Lithuania lacks, affirmed by the Ministry of Economics and Innovations of the Republic of Lithuania, it is mandatory to indicate the affirmed six numeral Lithuanian occupation’s classificatory code.
  • In the field A14, it is indicated whether the place of work is in Lithuania. If the place of work is in Lithuania, the field A15 is filled-out;
  • The Lithuanian municipality code of the workplace of the foreigner is indicated in field A15 - chosen from the classificatory provided in the form;
  • The country, which social insurance is applied to the person, is indicated in field A16 - chosen from the classificatory provided in the form.

 

The filling-out of Part III “FOREIGN EMPLOYER’S DATA” of the LDU announcement (filled-out in the case of posted work in Lithuania or, if the employee has been posted for temporary work in Lithuania):

  • The name of the foreign legal entity/company is indicated in field U1;
  • The identification code of the foreign legal entity/company is indicated in field U2;
  • The name of he foreign country, in which the company is registered, is indicated in field U3 - chosen from the classificatory of countries provided in the form;
  • The main activity code of the foreign company is indicated in field U4 - chosen from the economic activity type classificatory (EVRK) provided in the form;
  • The company’s address in the foreign country is indicated in field U5;
  • The e-mail address of the foreign company is indicated in field U6, in field U7 - phone number of the foreign company;
  • The person (name and surname) for communication with the institutions of the Republic of Lithuania and his/hers contact data are indicated in field U8: e-mail address (field U8.1), phone number (field U8.2) and address (field U8.3).

 

The filling-out of Part IV “INFORMATION ABOUT POSTED WORK” of the LDU announcement (filled-out in the case of posted work in Lithuania or, if the employee has been posted for temporary work in Lithuania):

  • The duration of the posted work is indicated in field K1; the start of posted work (field K1.1) and end (field K1.2);
  • The country, which social insurance is applied to the person, is indicated in field K2 - chosen from the classificatory provided in the form;
  • The Lithuanian municipality code of the workplace of the foreigner is indicated in field K3 - chosen from the classificatory provided in the form;
  • The address of the foreigner in Lithuania during posted work is indicated in field K4;
  • The type of posted work is indicated in field K5, chosen from the provided values classificatory:
    • Posted in accordance to the contract regarding service provision or work performance, which the employer concluded with the customer operating in Lithuania (code - 01);
    • Posted to work in the legal entity’s branch, agency, group company of the employer or at another workplace (code - 02);
    • Posted to work as a temporary worker (code - 03).
  • Obligations or work functions of the posted worker are indicated in field K6.

 

The filling-out of Part V “THE GUARANTEES APPLIED FOR POSTED WORKER” of the LDU announcement (filled-out in the case of posted work in Lithuania or, if the employee has been posted for temporary work in Lithuania):

  • The maximum work duration applied for the employee is indicated in field KG1 - number of hours per week;
  • The minimum rest duration applied for the employee is indicated in field KG2 - number of hours per week; 
  • The minimum paid holiday duration applied for the employee is indicated in field KG3 - number of workdays;
  • The minimum wage applied for the employee is indicated in field KG4, including the increased payment for over-time work, work during rest and holiday days, in euros;
  • If accommodation is ensured for the employee, in field KG5, the place of residence address of the employee in Lithuania is indicated;
  • In fields KG6-KG9, it is affirmed, by highlighting which guarantees are implemented in the company:
    • Prohibition of discrimination at work (field KG6);
    • Work conditions ensuring the safety and health of employees (field KG7);
    • Protection at work of persons up to eighteen years of age, pregnant women, women that have recently gave birth and are breast-feeding their children (field KG8);
    • Employment conditions of temporary workers (field KG9).
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How to itemize or delete the data of the submitted LDU announcement?

If the employer determined that there are errors in the submitted LDU announcement, a new LDU announcement is filled-out:

  • When data need to be itemized, field P2 is highlighted.
  • When data need to be deleted, field P3 is highlighted.

 

If field P2 is highlighted:

  • In the case of itemizing the data submitted of the person working in accordance to the employment contract (field DS), the fields A1, A2, A3/A4, A5, A10.1 are filled-out;
  • In the case of itemizing the data submitted of the posted worker (field KD) the fields A1, A2, A3/A4, A5, K1.1 are filled-out;
  • In accordance to the information submitted by the employer (Sub-point 13.1 or 13.2 of the Schedule), the electronic insurers’ servicing account automatically forms and submits the personal data, which may be itemized. From the list provided (if data about the person was provided more than once), you may choose and highlight which of the data must be itemized;
  • The correct data are filled-out.

 

If field P3 is highlighted:

  • In the case of deleting the data submitted of the person working in accordance to the employment contract (field DS), the fields A1, A2, A3/A4, A5, A10.1 are filled-out;
  • In the case of deleting the data submitted of the posted worker (field KD) the fields A1, A2, A3/A4, A5, K1.1 are filled-out;
  • In accordance to the information submitted by the employer (Sub-point 14.1 or 14.2 of the Schedule), the electronic insurers’ servicing account automatically forms and submits the personal data, which may be deleted. From the list provided (if data about the person was provided more than once), you may choose and highlight which of the data must be deleted.
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Update date: 2019-10-21
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